Available positions


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Available positions

HR & Recruitment Coordinator - Markham
Activity Sector : Administration
Reference : 39-0195
Job Type : Contractual
Mobility : Yes
Income : TBD
City : Markham

HR & Recruitment Coordinator - Markham

Key Responsibilities 

  • Work in conjunction with the Recruiter, HR Consultants and Operational Staff to deliver services to the Ontario Operations
  • Manage calls and emails from candidates, Hiring Managers, internal and external clients
  • Verify, track and manage department related expenses and vendors
  • Open and close staffing requisitions, including setting up files and posting jobs to job boards
  • Daily administration of resumes; ensure all new applications are date and e-filed
  • Help schedule interviews for Recruiters and Hiring Managers
  • Maintain and track the following programs: employee referrals, intern program, career fairs, college/university recruiting and recruitment advertising
  • Develop presentation material tailored for specific recruitment campaigns 
  • Act as the system administrator for applicant tracking system, (managing the job library and requisition numbering system, opening and closing requisitions and background checking process)
  • Ensure closed job files are complete and meet legal, regulatory and audit compliance requirements
  • Complete back ground checks of eligible candidates through reference checks and the use of a third party (GARDA)
  • Assist with the Learning / Training program including; assisting employees with booking courses, marking internal modules, maintaining Learning / Training database and files
  • Help manage candidate travel and reimbursement with the Accounting department when required
  • Assist with daily administration such as filing, creating and maintaining personnel files, managing the paperwork for adhoc employee changes, new hires and departures
  • Assist with arranging for and/or delivering the New Hire Orientations
  • Assist with generating offer letters, promotion letters and employment verification letters, prepare and track new hire orientations and exit packages for departing employees
  • Ensure RRSP, SPP and benefits forms are filled out accurately and processed in a timely manner
  • Assist with updating and maintaining employee records in the HRIS system for new, existing and departing employees in Ontario
  • Assist employees and their business units on benefits and HR policy related matters


  • Ideally a 2 year HR Certificate
  • 2 to 5 years of administrative experience in an HR Environment
  • Proficient with Microsoft Office Suite, with strong excel skills
  • Proficient with HRIS systems and hard file management
  • Capable and comfortable operating independently with minimal supervision, able to work through new tasks
  • Strong attention to detail with extreme accuracy
  • Strong customer service orientation
  • Ability to anticipate needs and take the appropriate action(s)
  • Proven success in multi-tasking, prioritizing between competing priorities and adapting to change
  • Strong customer service skills and the ability to manage numerous internal and external relationships
  • Excellent communication skills; proven ability to work with a variety of people, needs and personalities
  • Passion to grow and take on new responsibilities yet remain focused on a variety of unique or repetitive tasks
WSP is committed to the principles of employment equity.
Only the candidates selected will be contacted.